Five Simple Tips to Help You Pick the Right Wedding Entertainer
By: Greg Ellis, Neckwerk Entertainment
A wedding is a special moment in a couple’s life, marking the transition from a whirlwind romance to an eternal love story. That’s why careful thought and consideration is given to such a momentous day — from picking a venue and caterer to choosing a florist and entertainer. It’s easy to overlook, but the right entertainment can make or break your big day. So how do you choose the right vendor? Here are five tips you can use to guide your search for the perfect wedding entertainer.
1. Have an idea in mind. The first step is having a general idea of what you want. Do you prefer a string quartet or a DJ who can create an all-night dance party? Both have unique skills, but each brings a different vibe to your wedding reception. Whatever the desire, knowing what you want will help narrow your search and keep the process from becoming overwhelming. Never forget you’re the client and the vendor you ultimately choose is there to serve you — you shouldn’t feel rushed into making a choice.
2. Do your homework. It’s a good idea to do research on potential entertainers. Most reputable vendors will have a website you can browse to become familiar with their services and prices. Such websites may also offer a glimpse into the entertainer’s style (i.e., do they arrive and just play music or do they engage with guests?) and what it is they bring to an event. You may also find testimonials online, or reviews and ratings from third-party websites to see what past clients have had to say about their own experiences.
3. Ask the right questions. Once you have a short list, schedule an in-person meeting. If the vendor has multiple entertainers, ask to meet with the person who will be present for your wedding reception. Topics you should cover include your expectations and budget, their services and equipment, and playlists or song suggestions (if you need some help). Put them on the spot and ask how they’re different from others and why they should be your first choice. And, don’t be afraid to ask for references — any reputable vendor should provide a few without hesitation.
4. If it sounds too good to be true, it probably is. Always trust your instincts when you’re going through the vendor selection process. As you talk, you should develop rapport and feel comfortable with your vendor. But your radar should go up if the price you’re quoted seems too low or too high. It should also raise a red flag if specific things you talked about aren’t reflected in the quote or come with additional fees that weren’t previously discussed. You should be able to tell fairly quickly if the other side is being fair and honest with you.
5. Pick a vendor and sign an agreement. Before finalizing an agreement, read it closely to make sure what you’ve discussed is documented and that you’re comfortable with the fine print. If something is missing or doesn’t seem right, contact the entertainer to clarify and update the paperwork. It’s a good idea to ask your entertainer if they’ll also meet with you a few weeks prior to run through the final program and iron out any missing details. Being specific in your requests will provide peace of mind and help minimize the potential for confusion later on.
Picking the entertainment for your wedding reception should be one of the more enjoyable parts of the planning process. Keep these simple tips top-of-mind and you’ll be well on your way to finding the right entertainer. Have questions or need help? Call or text the author, Greg Ellis of Neckwerk Entertainment, at 612-963-7972.